QUESTAH.COM
An All-in-One HCM Platform for Recruiting Agencies
The Challenge
Recruiting firms typically cobble together 5-10 different tools: a website builder, job boards, an ATS, payroll software, invoicing, timesheets, and more. Each tool has its own login, its own data silo, and its own monthly fee. Questah needed a unified HCM ( Human Capital Management ) platform that gives recruiting agencies everything in one place — from the public-facing website to backend payroll processing.
The Solution
We built a comprehensive HCM platform that covers the entire recruiting firm workflow. The front-end includes a customizable agency website with job listings that sync to major job boards. The ATS module handles the full candidate pipeline from application to placement. Payroll processing supports both W-2 employees and 1099 contractors with direct deposit, tax withholding, and compliance reporting. Client invoicing ties into timesheets for accurate billing. The unified data model means candidate, client, and financial data all live in one system.
Agency Website
Professional recruiting presence
Payroll Processing
Contractor & employee payments
Job Postings
Multi-board distribution
Applicant Tracking
Full candidate pipeline
Our Approach
Discovery & Architecture
Mapped the full recruiting firm workflow, identified integration points between modules, designed unified data model for candidates, clients, placements, and payroll.
ATS & Website
Built the applicant tracking system with full pipeline management, customizable agency website with job board syndication, and candidate portal for applications.
Payroll & Invoicing
Implemented payroll processing for W-2 and 1099 workers, direct deposit integration, tax withholding calculations, timesheet management, and client invoicing.
Integration & Launch
Job board API integrations, payment processor setup, compliance testing, user training, and staged production deployment.
Outcomes
Unified platform replaces 5-10 separate tools for recruiting agencies
Full payroll processing with direct deposit for both W-2 and 1099 workers
Job postings syndicate automatically to Indeed, LinkedIn, and ZipRecruiter
ATS handles full candidate pipeline from application through placement
Client invoicing integrates with timesheets for accurate billing
Single data model eliminates duplicate entry and sync issues
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